**The problem it solves** Vacation rental management companies rely on a patchwork of generic accounting software, spreadsheets, and manual bank reconciliation to manage property-level expenses, trust accounting, and owner payouts. This process is prone to errors, slow month-end closes, and inadequate spending controls. **What Topkey does** Topkey is a financial operations platform built for short-term rental property managers that centralises expense management, trust accounting, owner payouts, and bookkeeping automation in a single system. **How it works** AI-powered categorisation auto-tags every bill, receipt, and transaction by property and splits trust versus operating funds according to each company's rules. Topkey issues unlimited physical and virtual Visa corporate cards tied to property-level budgets with built-in receipt capture and approval workflows. A bill pay module enables same-day ACH payments to vendors with bulk scheduling. PMS automation syncs approved expenses back to the property management system, including work orders and owner charge markups, without manual entry. Bank reconciliation uses Plaid-connected feeds with AI auto-matching. GL export integrates with QuickBooks Online, QuickBooks Desktop, Sage Intacct, Oracle NetSuite, and Xero. **Who it's for** Vacation rental management companies handling 20 or more properties that need property-level financial controls, accurate trust accounting, and audit-ready records without configuring general-purpose accounting platforms.
Listed on STR Market Map, the short-term-rental software marketplace.